Office Coordinator

Location: San Francisco
Company Order Number: 883
# of openings: 1


Siegel+Gale is the simplicity company. We seek it, defend it, and embrace it in everything we do to help brands reach their true potential. Simplicity is the centerpiece of the strategies we develop that reveal the unique truths of an organization, the engaging stories we create that connect brands with their audiences, and the meaningful experiences we deliver that are both unexpectedly fresh and remarkably clear.

Since 1969, Siegel+Gale has championed simplicity for leading corporations, nonprofits and government organizations worldwide. We have offices in New York, Los Angeles, San Francisco, London, Dubai, and Shanghai, but we’re willing to fly just about anywhere. We’re also not alone. As part of Diversified Agency Services, a division of Omnicom Group Inc., we have strong partners all around the world.


At Siegel+Gale, you’ll put your skills to work by helping us create experiences that delight and engage consumers for some of the most well-known brands in the world. We work in all the spaces and places people interact with an organization—internally and externally—through print, online, mobile, tablet and physical spaces. We believe that individual interactions, even the most fleeting ones, matter just as much as the overall experience—and the strategies we develop reflect that. Are you nodding your head, wondering why you’re not already working here? Then you should be an Office Coordinator at Siegel+Gale.

As the Office Coordinator at Siegel+Gale San Francisco, you will support a team of about 10 with duties in both office administration and account management:

Office administration:

  • Assist Managing Director in basic office administration and executive support
  • Assist in the packaging of any outgoing parcels
  • Assist in the setup of conference rooms for meetings (plots, catering and A/V)
  • Assist in the breakdown and setup of workstations for new hires/leaving employees
  • Maintain office and conference room appearance
  • Routinely check and reload toners for all copiers and printers and restock copier paper
  • Assist fellow employees with various administrative tasks
  • Assist in document management; including facilitating destruction of confidential documents
  • Take lead role in coordinating with our colleagues in Los Angeles for inter-office town halls, and occasional parties/festivities

Account management:

  • Assist Account Director with project budgets, schedules, and resource needs for client projects
  • Coordinate various project elements; prioritize and manage detailed work
  • Update client reports and assemble presentation materials for client meetings and new business opportunities
  • Assists with general, day-to-day administrative needs of cross-functional teams (meetings, notes, timelines, etc.)

You’re a great fit for this position if you have:

  • 2+ years of general administrative and office-related experience
  • Extensive knowledge of business applications, specifically Word, PowerPoint, KeyNote and Excel
  • Ability to manage multiple tasks
  • Strong interpersonal capabilities
  • Attention to detail
  • Excellent communication skills, both verbal and written, communicating clearly and concisely
  • Ability to think creatively in finding solutions for infrastructure / facility related issues
  • General knowledge of basic A/V equipment use and setup
  • Displays pride in work


Siegel+Gale continually seeks to advance the principles of equal employment opportunity to all applicants and employees. As such, Siegel+Gale does not discriminate on the basis of race, color, religion, sex, national origin, age, mental or physical disability, or status as a protected veteran. This policy applies to all personnel activities and conditions of employment.

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