Project Assistant (6 Month Contract)

Community Name: Corporate
Job Code: Contract Projct Asst
# of openings: 1

Description

 

Project Assistant

(Contract Assignment: August 2017-February 2018)

 

 

Venterra is a rapidly growing owner/operator of multi-family apartments focused on the Sunbelt States with properties located in Texas, Georgia, Florida, North Carolina and Tennessee.  Founded 15 years ago, Venterra now has $1.5 Billion in managed assets that account for more than $200M in annual revenues.  Venterra has 450 team members overseeing 52 properties that encompass more than 14,000 apartment units.

 

Venterra Realty is excited to offer a challenging opportunity working for a company that:

  • Places great importance on not only the customer experience but also the employee experience.
  • Commits to excellence in all areas.  This is highlighted by outperforming all public Real Estate Investment Trust (REIT) apartment peers on the key profitability growth metric (NOI Growth) over the past 5 plus years.
  • Is a recognized leader in organizational culture.  In 2016 & 2017, Venterra was recognized as a Best Place to Work by Glassdoor.com, been recognized as one of country’s 2016 “50 Most Engaged Workplaces” by the Achievers Corporation, and named a 2016 Fortune Top 100 Best Medium Workplace by Great Place to Work Institute.
  • Has a history of success and rapid organizational growth. 
  • Is focused on developing our people.  Over 75% of regional, corporate and executive positions have been filled through internal promotions.

We are looking for people who:

  • Have strong personal values and want to work for a values based company.
  • Are ambitious and hard working with exceptionally high personal standards.
  • Have a passion for Customer Service.
  • Love a rapidly changing and high growth environment.
  • Are passionate about driving continuous improvements.
  • Possess an entrepreneurial spirit.
  • Want to make a difference.

The Role

The Project Assistant will be responsible for managing capital expenditure (Cap Ex) administrative tasks via phone, email and proprietary computer software related to capital property purchases and improvement projects.  This includes ensuring projects flow through their life cycle properly, communicating with project managers, entering bids & related data, collecting/processing invoices, and monitoring completion of projects. This individual will report to the Senior Engineering Manager.  The ideal candidate will have experience in property management industry or construction industry, a history of dependability, a proven track record of customer service excellence, and a “teamwork” mentality. This is a contract opportunity that will start in August 2017 and last until end of February 2018.  We are seeking an individual that can work Monday-Friday from 8am to 5pm. 

Other Responsibilities

  • Provide administrative support to the Technical Services Department and drive processes/movement with Cap Ex software: document entry, bid review, reminders, funding, submissions, coordination/notices, contracts, lien waivers, invoices, emails, etc.
  • Manager of several administrative/coordination type projects & purchases for Venterra’s property sites: copy machines, golf carts, pool furniture, fitness equipment, etc.
  • Third party vendor certification/coordination: work with new and current vendors to ensure they meet current insurance and other requirements.  Provide vendors with a personal experience working through certification needs.
  • Help monitor phones and ensure messages are forwarded to the correct departments’ personnel. Additional duties include: coordinating conference calls, meetings and presentations, accepting deliveries, data entry, photocopying, faxing, mailing and filing.
  • Type, edit, proofread, copy, fax and distribute documents and correspondence
  • Produce and mail maintenance staff ID badges.

Requirements

  • Must be able to work in the Houston Corporate Office (Northwest Houston) Monday-Friday from 8am-5pm
  • Above average experience in Microsoft Office
  • Advanced organization and time management skills are a must
  • Experience in the real estate industry, construction industry or related industry is highly preferred, but not required
  • Degree is preferred, but not required

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