Administrative Assistant - Lone Star Chapter

City: Austin
State: TX
Job Code: 282-17CHP
# of Openings: 1

Description

Title: Administrative Assistant

Chapter: Lone Star

Reports To: Chapter Director

Context: The Administrative Assistant performs various administrative duties to support the day to day operations of the chapter office and the Executive Committee.

Scope: The Administrative Assistant performs administrative and general office duties, coordinates chapter activities and meetings, interacts with volunteers, and responds to general and/or unsolicited inquiries from members, volunteers, and the general public.

Job Activities:

  1. Provides clerical and administrative support to Chapter Director, office staff, Executive Committee and volunteer leaders.
  2. Handles bookkeeping duties including the processing of payables and receivables.  Maintains records of expenses and income.
  3. Maintains files and databases relating to contributions and assists with other files and databases as needed.
  4. Processes donations that come in through mail (i.e., offline).
  5. Responds to routine inquiries concerning membership and outings events from the general public, members, and volunteers.  Routes other calls as appropriate.
  6. Works closely with staff to assist in the preparation of event materials to include printing and compiling information packets, signs, brochures, etc.
  7. Coordinates chapter meetings, preparation of agenda and takes minutes as needed.    Maintains Chapter calendar.
  8. Maintains office supplies, equipment and computer systems.  Contacts vendors for repairs and maintenance.
  9. Assists in the recruitment and organizing of volunteers. Works closely with the Volunteer Coordinator to refer interested members to appropriate staff, committees and volunteer leaders.
  10. Reviews and routes incoming mail.  Responds to inquiries as appropriate by sending membership information, environmental issues, chapter schedules and events. 
  11. May conduct routine research on specific issues.  May assist in publishing newsletter.
  12. Performs miscellaneous duties as directed.

Knowledge, Skills & Expertise:

  • Proficiency with computer programs including the Microsoft Office suite, Google Apps, and constituent management systems.
  • Excellent written and oral communication skills.
  • Ability to interact effectively with volunteers, members, staff and the general public.
  • Committed to equity and justice principles.

 

The Sierra Club offers competitive salary package commensurate with skills and experience plus excellent benefits that include medical, dental, and vision coverage, and a retirement savings 401(k) plan. This is a category 8 non-exempt position.

Sierra Club is a 501(c)(4) organization. Sierra Club does not sponsor H1B visas.

The Sierra Club is an equal opportunity employer committed to a diverse workforce.

Explore, enjoy and protect the planet.

*If you are applying for one than one position with us, please attach your job-specific cover letters in the 'Attachments' section.





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