Position Description

Administrative Assistant - Ft. Belvoir, VA
Location Fort Belvoir, VA
Job Code 1355
# of openings 1
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Administrative Assistant

Location: Ft. Belvoir, VA

Position Summary:

1Prospect Technologies, LLC is seeking a qualified Administrative Assistant who is responsible for handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies. The Administrative Assistant is also responsible for executing daily duties and responsibilities as required per the PWS.

Duties and Responsibilities:

  • Perform general office, administrative, personnel and receptionist functions in support of INSCOM to include but not be limited to review, edit, revise, log, route, track, and update a variety of correspondence to include requests from external audit organizations for information, documentation, and meetings.
  • Prepare correspondence IAW Army Regulation 25-50, file documents, duplicate copies as required, track the status of all in-coming suspense items, receive in-coming mail and distribute to the appropriate section.
  • Schedule conference rooms and notify required attendees of scheduled meetings, prepare all correspondence including flyers, slides and meeting agendas, and assist in the setup and cleanup of the meeting space as required.  Prepare meeting minutes as required.
  • Compile office supply requests from subordinate sections and maintain the status of supply orders, manage select Staff members’ calendars, schedule appointments and make arrangements for conferences, travel, hotel, and rental car accommodations using the Defense Travel System.
  • Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research. Greet and assist visitors

Required Experience/Minimum Qualifications:

  • High School Diploma or equivalency
  • Four (4) or more years of administrative experience
  • Working knowledge of Defense Travel System.
  • Possess excellent proof reading/attention to detail skills
  • Ability to make Data Base Entries (updating existing databases)
  • Ability to interpret regulatory guidance
  • Proficient in Customer Service Skills
  • Possess excellent communication skills both written and oral
  • Able to type 45 words per minute
  • Proficient with a broad range of Microsoft Office Programs
  • Strong knowledge of Microsoft office 13 products
  • Knowledge of office machines in order to print, scan, and fax documents
  • Diplomacy, professionalism and credibility
  • U.S. Citizen
  • Possess a TS/SCI with an SBI Background Check

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1Prospect is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action-Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation gender identity, marital status, national origin, age, veteran status, disability or any other protected class.