Procurement and Contracts Coordinator / Disadvantaged Business Enterprise Liaison Officer (Official Job Title: Business Professional II): This position provides professional and advanced technical/analytical work in procurement and contracts for the Transit Department. This person manages and coordinates the aspects of complex competitive procurement from consultation through deal negotiation ensuring compliance with all local, state and federal regulations. The position interfaces with the executive team, the Board of County Commissioners, procurement and other departments as well as external agencies. This position is responsible for all related reporting, procedures, analysis and tracking of procurement and contracts. This position serves as the Disadvantaged Business Enterprise Liaison Officer (DBELO). The DBELO is responsible for reporting and ensuring the Transit Department is in compliance with regulations pertaining to Disadvantaged Businesses.
Procurement – includes but is not limited to:
Interfaces with Transit staff, procurement and other departments to assess procurement/contract needs for the Transit Department.
Follows Federal Transit Administration (FTA) and Florida Department of Transportation (FDOT) regulation related to third-party procurements and contracts; Ensures Transit procurements meet the federal and state requirements.
Works with the Grant Coordinator and Financial Analyst liaison in regards to projects procurement and funding.
Development of procurement packages with Procurement Department.
Creates agenda items for the Board for procurement.
Drafts and coordinates approval process for waiver requests.
Prepares addenda during solicitation process and develops scopes of services with project manager.
Participates in project management and at times may be the project lead.
Develops and processes RFIQs, RFPs and quotes in compliance with county procurement policy.
Assists Transit in decision making process by providing sourcing analysis, trend analysis, scenario planning and model exploration.
Manages vendor relationships with department needs in mind.
Trains and provides guidance to others on the above tasks.
Contracts – includes but is not limited to:
Works with Office of County Attorney and Contracts Management department.
Prepares/negotiates contracts and exhibits, including vendor contracts and amendments, inter-local agreements, facility use agreements and others, for submittal to Contracts Administration/OCA for review.
Creates E-genda items to bring contracts or procurement to the Board for approval.
Ensures that contracts comply with local, state and federal requirements.
Manages the contract development process including vendor negotiations as required.
Manages SCAT contracts– tracks expiration and renewals in coordination with Contracts department.
Prepares and submits new PR, PO and change order requests.
DBELO – includes but is not limited to:
Serves as SCAT’s Disadvantaged Business Enterprise Liaison Officer; develops and oversees DBE program.
Develops DBE goals and submits to FTA.
Reports DBE Commitments semi-annually to FTA and FDOT.
Reports the annual Shortfall Analysis FTA.
Stays abreast of changing requirements and trends in DBE regulation; attends training as needed.
Seeks out DBE vendors and subcontractors through outreach and engagement.
Assists Procurement department in ensuring use of DBEs for Transit projects.
Minimum Qualifications: A Bachelor's Degree from an accredited college or university in Public Administration, Business, Accounting, Finance, or related field, and two (2) years of related experience or six (6) years of professional experience. Related professional experience may substitute for the required degree on a year-for year basis.
Preferred Qualifications: Experience in public procurement and contract experience; ability to communicate verbally, problem solving, complex business writing, ability to review and interpret legal and contract documents. Procurement certification preferred (CPPB; CPPO). While experience with federal procurement, contracting and disadvantaged business is preferred, training is available in these areas.
Job Based Competencies: Knowledge of local, state and federal public procurement regulation. Knowledge of Disadvantaged Business Enterprise and reporting. Experience with Electronic bidding platforms. Proficiency with Microsoft Office products.
Physical Demands: Must frequently move up to 50 pounds (item is on wheels).
Sarasota County Government is committed to wellness and successful applicants must be tobacco free for twelve months preceding date of application.