Position Description

Proposal Specialist
Location Alaska
Job Code 1126
# of openings 1
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PROPOSAL SPECIALIST 

Anchorage, AK

Position Summary

The Proposal Specialist has two roles: Support Proposal Managers in planning and developing large, strategic proposals, and independently coordinate and manage development and preparation of small- to medium-sized proposals, when assigned.

Essential Duties & Responsibilities

  • Manage all phases of the proposal development process on assigned proposals, from assignment to contract award.
  • Exercise appropriate judgment and decision-making regarding proposal development, handling of classified or confidential information, and working with team members throughout the organization.
  • Analyze and interpret RFPs and provide guidance to proposal team members, including Opportunity Lead, Pricing Manager, subject matter experts, and subcontractors, regarding deliverable requirements. 
  • Develop and manage proposal outline/compliance matrix and templates throughout the proposal development process; coordinate these items with the Pricing Manager and Opportunity Lead.
  • Develop and manage proposal schedule, to include milestones and deadlines for writing, editing, pricing, review, production, and submission; enforce deadlines among proposal team.
  • Assign development tasks to appropriate team members, which may include proposal staff, corporate and contract staff, subject matter experts, and subcontractors.
  • Track proposal assignments; follow-up with team members through regular communication and status meetings.
  • Perform comparison analysis between RFP and amendments.
  • Develop proposal narrative based on interviews with subject matter experts, contract staff, and/or boilerplate documents.
  • Perform detailed, comprehensive compliance analysis between RFP requirements and proposal deliverables.
  • Format documents in Microsoft Word, Excel, PowerPoint, and Publisher, and Adobe Acrobat according to RFP requirements and proposal format and styles. 
  • Edit documents for grammar, spelling, factual accuracy, and clarity according to style guides and standards.
  • Coordinate and perform proposal production, including printing, copying, and binding proposals; and provide timely submission of all official proposal deliverables.
  • Perform appropriate post-proposal submission duties to close-out the proposal, including archiving of boilerplate and past performance information
  • Provide other proposal support and BD writing, as assigned including supporting the Proposal Manager as a volume lead or proposal writer, and developing marketing materials, such as responses to sources sought notices and requests for information
  • Other duties as assigned.

Job Requirements (Education, Experience, & Professional Association)

Mandatory

  • A bachelor’s degree in English, Journalism, Communications, or Marketing or related field; degree may be substituted by equivalent experience
  • At least five (5) years of experience in a position requiring writing and editing
  • At least two (2) years of experience in a position developing proposals, preferably for Federal Government customers
  • Strong professional and persuasive written/verbal communication skills
  • Excellent organization and attention to detail, and the ability to manage multiple projects and tasks simultaneously
  • Excellent time management, decision-making, and problem-solving skills​
  • Immediate to advanced proficiency in Microsoft Word; Beginning to intermediate proficiency in Excel, Publisher, and PowerPoint.
  • Ability to work successfully in a fast-paced, deadline drive environment, both independently and on a team. 

Work Conditions

  • Work is performed primarily in an office setting. This job may involve walking, standing, bending, reaching, and handling of items weighing up to 35 pounds.
  • Some travel may be required.
  • Should be able to use common office machinery, such as computers, printers, and other proposal production machinery, and required Microsoft software.
  • Work hours are primarily 8 a.m. to 5 p.m. Monday through Friday, but are subject to change, with weekend and/or holiday work as needed. May be required to work outside normal duty hours to accommodate proposal deadlines.

Potawatomi Federal Solutions, LLC is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action-Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class.

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