The Proposal Specialist has two roles: Support Proposal Managers in planning and developing large, strategic proposals, and independently coordinate and manage development and preparation of small- to medium-sized proposals, when assigned.
Essential Duties & Responsibilities
Manage all phases of the proposal development process on assigned proposals, from assignment to contract award.
Exercise appropriate judgment and decision-making regarding proposal development, handling of classified or confidential information, and working with team members throughout the organization.
Analyze and interpret RFPs and provide guidance to proposal team members, including Opportunity Lead, Pricing Manager, subject matter experts, and subcontractors, regarding deliverable requirements.
Develop and manage proposal outline/compliance matrix and templates throughout the proposal development process; coordinate these items with the Pricing Manager and Opportunity Lead.
Develop and manage proposal schedule, to include milestones and deadlines for writing, editing, pricing, review, production, and submission; enforce deadlines among proposal team.
Assign development tasks to appropriate team members, which may include proposal staff, corporate and contract staff, subject matter experts, and subcontractors.
Track proposal assignments; follow-up with team members through regular communication and status meetings.
Perform comparison analysis between RFP and amendments.
Develop proposal narrative based on interviews with subject matter experts, contract staff, and/or boilerplate documents.
Perform detailed, comprehensive compliance analysis between RFP requirements and proposal deliverables.
Format documents in Microsoft Word, Excel, PowerPoint, and Publisher, and Adobe Acrobat according to RFP requirements and proposal format and styles.
Edit documents for grammar, spelling, factual accuracy, and clarity according to style guides and standards.
Coordinate and perform proposal production, including printing, copying, and binding proposals; and provide timely submission of all official proposal deliverables.
Perform appropriate post-proposal submission duties to close-out the proposal, including archiving of boilerplate and past performance information
Provide other proposal support and BD writing, as assigned including supporting the Proposal Manager as a volume lead or proposal writer, and developing marketing materials, such as responses to sources sought notices and requests for information
A bachelor’s degree in English, Journalism, Communications, or Marketing or related field; degree may be substituted by equivalent experience
At least five (5) years of experience in a position requiring writing and editing
At least two (2) years of experience in a position developing proposals, preferably for Federal Government customers
Strong professional and persuasive written/verbal communication skills
Excellent organization and attention to detail, and the ability to manage multiple projects and tasks simultaneously
Excellent time management, decision-making, and problem-solving skills
Immediate to advanced proficiency in Microsoft Word; Beginning to intermediate proficiency in Excel, Publisher, and PowerPoint.
Ability to work successfully in a fast-paced, deadline drive environment, both independently and on a team.
Work is performed primarily in an office setting. This job may involve walking, standing, bending, reaching, and handling of items weighing up to 35 pounds.
Some travel may be required.
Should be able to use common office machinery, such as computers, printers, and other proposal production machinery, and required Microsoft software.
Work hours are primarily 8 a.m. to 5 p.m. Monday through Friday, but are subject to change, with weekend and/or holiday work as needed. May be required to work outside normal duty hours to accommodate proposal deadlines.
Potawatomi Federal Solutions, LLC is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action-Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class.