Position Description

GeneReviews Editorial Assistant
Location Seattle, Washington
Job Code GREA1219
# of openings 1
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Computercraft seeks a highly skilled and self-motivated Editorial Assistant to join GeneReviewsGeneReviews (http://www.genereviews.org) is an international point-of-care resource that provides -- in a standardized journal-style format -- clinically relevant and medically actionable information for inherited conditions.  GeneReviews has been continuously funded by the National Institutes of Health (NIH) since 1996. GeneReviews editorial staff is located at the University of Washington in Seattle, Washington.

Responsibilities of this part-time (50%) position include:


General Duties

  • Participate in daily meetings with Online Production Editor to review workload, prioritize tasks, and receive skills training and feedback. 
  • Perform edits to GeneReviews documents as requested.
  • Review weekly broken links reports and make edits as necessary.
  • Keep up to date with changes to GeneReviews templates, wording, and content; initiate edits to GeneReviews as changes occur.
  • Assist in maintaining custom templates for authors and editors. 
  • Communicate with NCBI Bookshelf staff regarding document formatting requirements, changes to / issues with NCBI templates, and online display issues.
  • Perform other administrative tasks as needed.


Pre- & Post-Publication Document Preparation

  • As requested, format GeneReviews chapters slated for update or revision to be sent to authors. 
  • Prepare final version of GeneReviews chapter drafts and updates for copy edit / conversion to XML.
    • Attach NCBI template and apply styles and formatting (bullets, headings, references, etc.).
    • Verify and fix hyperlinks.
    • Use macros to locate terms that may need to be edited.
    • Proofread document for spelling, punctuation, capitalization, house style (e.g., terms to be used/avoided). 
    • Query Online Production Editor within the document (or consult directly) as needed. 
    • Upload and run a preliminary conversion to XML to locate citation/reference mismatches and formatting problems. 



  • Upload and convert copyedited Word documents to XML for preview; resolve any reported conversion errors.
  • Perform final line-by-line review of converted GeneReview chapter to check formatting/appearance
  • Notify NCBI Bookshelf weekly of GeneReviews chapters to be posted to the live site; send any relevant support files (i.e., linkaway pdfs).
  • Review GeneReview chapters once they are posted live for formatting and basic editorial and conversion errors; correct as needed. 


General Qualifications:

  • Bachelor's degree or equivalent work experience
  • Expert knowledge of Microsoft Word, including use of macros, templates/styles, and formatting of tables
  • Experience creating and editing PDF documents using Adobe Acrobat Professional
  • Familiarity with online publications, specifically electronic journals or books
  • Strong attention to detail
  • Strong language usage and proofreading skills
  • Positive attitude; flexibility and patience in a high-volume work environment
  • Comfortable managing multiple projects at once
  • Strong organization and problem-solving skills
  • Initiative and willingness to learn new skills and tasks


Desired Skills:

  • Proficiency in Microsoft Office Suite
  • Familiarity with Visual Basic, HTML, XML
  • Experience handling documents with citations/references
  • Comfortable with online research and search tools
  • Copy editing experience
  • Familiarity with electronic image formats and image creation software, as well as with editing and manipulating graphics


This is a part-time position.

The GeneReviews office is located at 9725 Third Ave. NE, Seattle, WA 98115. The office is located just off I-5, one block south of the Northgate shopping mall and the Northgate metro bus terminal. Parking immediately adjacent tot he building is free.

Computercraft offers a competitive salary, an excellent benefits package, the opportunity for a positive work–life balance with a standard 40-hour work week, and the chance to work alongside a team of highly accomplished professionals.

Computercraft is an equal opportunity employer.

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