Position Description

Payroll Manager
Location New York, NY
Job Code 9102-28
# of Openings 1
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MDRC is seeking a Payroll Manager who will oversee the overall corporate payroll function to ensure accurate processing and recording of the company’s semi-monthly payroll, provide timely and accurate financial information, prepare any necessary tax documentation, and streamline our payroll process. The position works collaboratively with the areas of Finance and Human Resources.

Essential Functions:

  • Responsible for accurate and timely preparation of semi-monthly payroll, including overtime, garnishment processing, bonuses, termination of benefits, rehire benefits, voluntary deductions, contributions, and withholding in accordance with corporate policies and applicable federal and state tax regulations.
  • Partner with the Human Resources Department to manage workflow to ensure all payroll transactions are processed accurately and timely.
  • Responsible for reconciling payroll prior to transmission and validate confirmed reports.
  • Execute and reconcile time and attendance processing and interface with outsourced payroll system.
  • Execute and reconcile labor accruals.
  • Prepare, enter, and reconcile the semi-monthly payroll gross to net journal entry.
  • Monitor and adhere to all state and federal regulations for payroll processing.
  • Responsible for working with the outsourced payroll provider to ensure the proper taxation of employer paid benefits.
  • Responsible for monitoring compliance for unclaimed property payroll checks.
  • Responsible for analyzing and process W-4s and state tax forms for tax withholding purposes.
  • Responsible for analyzing and reconciling accurate and timely year-end reporting when necessary (W-2, W-2c, etc.).
  • Manage relationships with payroll provider with respect to accuracy and timeliness of payroll runs, tax remittance, and reporting.
  • Responsible for the preparation and filing of 550 forms.
  • Develop ad hoc financial and operational reporting as needed.
  • Update and reconcile monthly bank statements from payroll company and ensure all payroll accounts are reconciled.
  • Respond to inquiries from employees about salary and wages. Demonstrate customer service skills and the ability to relate effectively and tactfully with all levels of the organization. Resolve any discrepancies surrounding payroll issues.
  • Compile and analyze key operational payroll metrics and dashboards.
  • Responsible for worker’s compensation audit and heavily involved in pension and corporate financial statement audits.
  • Assure confidentiality and security of records and information.

Other Duties:

  • Assist with cost analysis projects, program reviews, and external reporting as needed.
  • Other duties as assigned.

Skills and/or Experience Required:

  • 5-8 years of experience processing multi-state payroll.
  • Working knowledge of payroll best practices.
  • Strong knowledge of federal and state regulations.
  • Knowledge of JAMIS Prime ERP and Kronos is a plus.
  • Proficiency with computer-based software, including Word, Excel, and Windows, and the ability to learn in-house computer software.
  • Understanding of company benefits, such as 401(a), 403(b), medical, life insurance, paid leave, and other voluntary benefits.
  • Strong work ethic and team player.
  • High degree of professionalism.
  • Ability to deal sensitively with confidential material.
  • Strong interpersonal (verbal and written) communication skills.
  • Ability to communicate with various levels of management.
  • Decision-making, problem-solving, and analytical skills.
  • Ability to be organized and produce accurate results while meeting established deadlines.

Educational Requirements:

  • Bachelor’s degree or equivalent experience.
  • CPP preferred but not required.

MDRC is an Equal Opportunity/Affirmative Action employer. MDRC does not discriminate, and all qualified applications will receive consideration without regard to race; color; national origin; religion; creed; sex or gender (including sex stereotyping and gender identity or expression); sexual orientation; citizenship status; pregnancy; disability; age; military or veteran status; marital or partnership status; genetic information, genetic predisposition, or carrier status; prior unemployment status; consumer credit history; status as a victim of domestic violence, sex offenses, or stalking; or any other category protected by applicable federal, state, or local laws. Legal work authorization is required.

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