Position Description

Equipment Operator
Location Madison
Job Category
# of openings 1
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Under general supervision, this position operates various equipment and machinery for the purpose of processing incoming/outgoing U.S. mail, copying documents, and finishing materials printed internally. There is increased responsibility as progress is made through the steps within the classification.

Examples of Work Performed

  • Operates equipment and machinery during the course of bursting, inserting, weighing, applying postage, and processing utility bills and other Company forms and letters into the U.S. mail.
  • Opens, sorts, and routes incoming U.S. mail on a daily basis.
  • Operates equipment and a personal computer (PC) during the course of sorting, weighing, sealing, and applying postage to outgoing residual mail.
  • Weighs, applies postage, and processes appropriate records for employees' personal mail.
  • Weighs and processes outgoing FedEx Ground shipments using a PC and a printer.
  • Logs incoming UPS shipments using a PC and a Lotus Notes database.
  • Sorts, bundles, trays, and completes appropriate forms associated with outgoing bulk mailings.
  • Per a mailing request form, uses a PC to download name and address files and imprints the data onto envelopes using an ink-jet printer.
  • Accurately completes appropriate paperwork associated with mailing projects.
  • Adds postage to postage meters using U.S. Postal Service procedures and logs these amounts using a PC and a Lotus Notes database.
  • Disburses utility bill inserts on a monthly basis to employees or departments as specified by a departmental procedure.
  • Operates various machines during the course of photocopying or duplicating materials either sent to or produced in Graphic Services.
  • Operates machines (such as folding, collating, or binding) used for finishing materials duplicated or printed internally.
  • Performs daily/weekly maintenance on machines.
  • Responsible for safe operation of machines as well as the safe handling and disposal of chemicals used.
  • Maintains accurate records of applicable operations in the department.
  • Maintains sufficient stock of supplies.
  • Performs other duties as may be assigned.


Education and Experience

Typically evidenced by a one-year certificate from college or technical school, three to six months of related experience and/or training, or equivalent combination of education and experience.

Knowledge, Skills, and Abilities

  • Able to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
  • Able to write routine reports and correspondence.
  • Able to speak effectively before groups of customers or employees of organization.
  • Able to add, subtract, multiply, and divide in all units of measure using whole numbers, common fractions, and decimals.
  • Able to compute rate, ratio, and percent and to draw and interpret bar graphs.
  • Able to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
  • Able to deal with problems involving several concrete variables in standardized situations.

Physical Requirements

  • Able to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; talk or hear; sit; climb or balance; and stoop, kneel, crouch, or crawl.
  • Able to regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds, and occasionally lift and/or move up to 50 pounds.
  • Specific vision abilities including close vision, distance vision, color vision, peripheral vision, depth perception, and is able to adjust focus.

Work Environment

  • Regularly exposed to moving mechanical parts, fumes or airborne particles, and toxic or caustic chemicals.
  • Frequently exposed to vibration.
  • Occasionally exposed to outside weather conditions.
  • Usually exposed to loud noise level.

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