Context: The Administrative Assistant handles the daily administrative operations of the Chapter office and acts as an information center for the chapter. Recruits, trains, coordinates, and supervises volunteers for office and other activities.
Scope: The Administrative Assistant is responsible for providing office management and administrative functions. Performs regular bookkeeping and data base management responsibilities. Acts as an information resource for chapter volunteers and the general public. Maintains the Chapter’s financial records; performance purchasing, accounts payable and cash receipt functions.
Oversees office operations which include purchasing and maintaining office supplies and equipment. Works with vendors to maintain service contracts, keeps inventory of all equipment and materials for insurance purposes and tax filings. Develops and implements office procedures.
Performs bookkeeping functions on an on-going basis. Prepares and fulfills reimbursement requests and invoices for payment. Deposits and records cash receipts maintains adequate documentation of all revenue and expense transactions. Provides support to Chapter Treasurer in carrying out his/her responsibilities.
Coordinates production of annual fundraising letters, enters donations into constituent management database, tracks donations to both the Chapter and the Chapter’s Political Action Committee (PAC), and prepares donor acknowledgments. Runs regular queries to generate fundraising reports and provide member data to Chapter volunteers.
Responds to inquiries from the general public, members, and volunteers concerning membership, outings, and environmental issues. Provides good public relations and customer service for the Club.
Assists Chapter Chair and Volunteer leaders with meeting and event logistics, uses online platforms to create events and take registrations, makes travel arrangements, and provides related administrative support.
Tracks and submits quarterly Lobbyist and Principal Expense forms to the NC Secretary of State.
Trains, supervises, and schedules staff, volunteers and interns on office systems and functions.
Performs miscellaneous duties as assigned.
Knowledge and Skills:
2 years general demonstrated bookkeeping experience, or comparable education.
Proficiency with computer programs including Microsoft Office and G-Suite tools. Basic desktop publishing skills a plus.
General bookkeeping skills and knowledge of the QuickBooks bookkeeping system. Familiarity with constituent database management systems (Salesforce in particular is a plus).
Excellent written and oral communication skills.
Ability to interact effectively with volunteers, members, staff and the general public.
The Sierra Club offers competitive salary package commensurate with skills and experience plus excellent benefits that include medical, dental, and vision coverage, and a retirement savings 401(k) plan.
This is a category 7 non-exempt position.
Sierra Club is a 501(c)(4) non-profit organization. Sierra Club employees are not eligible to participate in the Federal Public Service Loan Forgiveness (PSLF) Program. Sierra Club does not sponsor H1B visas.
The Sierra Club is an equal opportunity employer committed to workforce diversity.
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