Corporate Governance Paralegal (Part-time)

Location: US - Illinois - Oak Brook
Job Code: 5LEGL002
# of Openings: 1


Federal Signal has an immediate opening for a Corporate Governance Paralegal to work out of its corporate offices in Oak Brook, IL.  The successful incumbent will file SEC and NYSE required reporting; support the preparation of Federal Signal Proxy Statement and preparation of Board and Nominating & Governance Committee materials for distribution to Directors; manage trademark portfolio and payment of patent maintenance fees; maintain corporate and subsidiary record books; and respond to various corporate governance and compliance requests from internal and external personnel.


Primary Duties & Responsibilities: 

  • Maintain datasheets and organizational charts for Federal Signal and subsidiaries. Prepare minutes/resolutions for Federal Signal after Board meetings/conference calls and annual minutes for subsidiaries for filing in minute books.
  • Respond to miscellaneous requests from corporate/subsidiary personnel and outside attorneys for secretary certificates; incumbency certificates; certificates of good standing; resolutions; state filings for subsidiaries; qualifications to do business; secure apostilles/legalization for documents requested by foreign entities.
  • Manage trademark portfolio and payment of patent maintenance fees. Conduct trademark clearance searches using USPTO’s TESS.
  • Serve as a back-up with respect to the drafting and filing of Section 16 reports (Forms 3, 4, and 5) for Directors, CEO and CEO direct reports with the SEC to report changes in stock holdings as necessary.
  • NYSE Reporting: changes of officers and directors; annual CEO certifications and interim affirmations; dividends declared; annual meeting and record dates.
  • Federal Signal Proxy Statement: supply information to NYSE and shareholders regarding date/time/location of annual meeting, director biographies, director fee information. Work with Broadridge to ensure distribution of proxy materials (proxy statement, 10-K, notice, voting card).
  • Preparation of Board and Nominating & Governance Committee materials for distribution to Directors via Board Vantage.
Position Requirements: • Bachelor's Degree required
• Proficiency and advanced knowledge of MS Excel – required
• Working knowledge in MS Word and PowerPoint
• Familiarity with Express Options software
• Proficiency and advanced knowledge of Adobe
• Working knowledge of Microsoft Access
• Familiarity with Workiva
• Paralegal certification a plus
Benefits of Employment: In addition to excellent career growth opportunities, Federal Signal Corporation offers a wide array of benefits including annual bonus potential, insurance (life, medical, dental, vision), paid holidays, paid vacation, 401(k) with matching contributions and tuition reimbursement. We provide our employees with a smoke- and drug-free workplace.
Company Description: Federal Signal Corporation (NYSE: FSS) provides products and services to protect people and our planet. Founded in 1901, Federal Signal is a leading global designer, manufacturer and supplier of products and total solutions that serve municipal, governmental, industrial and commercial customers. Headquartered in Oak Brook, IL, with manufacturing facilities worldwide, the Company operates two groups: Environmental Solutions and Safety and Security Systems. For more information on Federal Signal, visit:

The Company is an equal opportunity employer. Qualified applicants will not be discriminated against on the basis of, and will receive consideration for employment without regard to, race, religion, national origin, gender, age, disability, genetic information, status as a protected veteran, or any other protected category, characteristic, or trait under applicable law.

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