Position Description

Project Coordinator - Document Production
Location DC
Department Education Design
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Imagine all Americans enjoying ideal cardiovascular health free of heart disease and stroke. At the American College of Cardiology (ACC), we offer the opportunity to work toward that goal each and every day. A 54,000-member nonprofit medical society, we are dedicated to enhancing the lives of cardiovascular patients through continuous quality improvement, patient-centered care, payment innovation and professionalism. We bestow credentials upon cardiovascular specialists who meet our stringent qualifications, provide professional education and operate national registries for the measurement and improvement of quality care. Above all, our commitment to our members and our patients has driven the College to be a leader in the formulation of health policy, standards and guidelines, and a steadfast supporter of cardiovascular research.

Named as one of Modern Healthcare’s Best Places to Work in Healthcare for 2016 & 2017, we offer satisfying and challenging work that makes a real difference in people's lives. We offer a collaborative environment where the contributions of our team members are recognized and where you can achieve professional growth and personal fulfillment. We currently seek a Project Coordinator - Document Production to join our Education team.  

Function and Scope:

The Project Coordinator's primary role within the American College of Cardiology (ACC) will be to support the development and linkage of the educational design team accountabilities, particularly competence and training documents, needs assessment and competency functions, with the other primary functions of the Education Division in support of the development of purposeful education. Utilizing strong project management skills, the Project Coordinator will manage the development and implementation processes of assigned projects including, serving as a staff liaison to workgroups, as well as document writing committees and task forces, and preparing manuscripts for approval and journal publication. 

Major Duties and Responsibilities:

  • Support the creation and evolution of documents to meet the needs of ACC members and provide useful clinical pathway and implementation tools. 
  • Coordinate input from other ACC staff and members to develop needs assessment tools for use in the development of purposeful education.
  • Support workgroup calls and activities formed out of the ACC Competency Management Committee (schedule meetings, send agenda and materials to be reviewed on each call, take notes on calls and draft recaps, circulate materials to group members for review and consolidate feedback, and send reminders). 
  • Serve as staff liaison for, and manage the activities of, ACC writing committees and task forces as they develop relevant content for documents.
  • Prepare correspondence regarding writing committee activities; track responses to correspondence and initiate follow-up action where appropriate.
  • Work with Competency Management Committee to finalize the structure of assigned writing committees to ensure appropriate organizational representation and content expertise on writing committees, as well as balance across key areas such as relationships with industry, ethnicity, gender, geographic location, private practice vs. academia, and generalist.
  • Prepare timelines and track progress of assigned work to ensure that projects run on schedule.
  • Coordinate logistics for meetings and conference calls and develop agendas, minutes, action items and reports.
  • Integrate written materials drafted by multiple authors into consistent style and format; provide online editing assistance; apply document development policies, procedures, and methodologies to each writing committee; verify citations and maintain reference databases; proof galleys.
  • Facilitate the peer review process for documents, including identification of reviewers, invitation processing and form collection; drafting the disclosure table, populating the peer review comment table, and facilitating resolution of peer review comments.
  • Track organizational comments at approval phase and the writing committees’ responses to comments.
  • Maintain and enhance the Competency Document Development Handbook which serves as a key resource for process steps, templates, and insights critical to the development of competency documents and training statements.
  • Perform other duties as assigned.

Required Qualifications:

  • Bachelor’s degree in relevant area of study.
  • At least one year of professional experience working in a very detail-oriented capacity.
  • Excellent time management skills and ability to work well under strict deadlines and high production requirements.
  • Demonstrated written communication skills (writing sample will be required as part of the interview process).
  • Excellent oral, proofreading, spelling and grammar skills as well as attention to detail and accuracy.
  • Proficiency with advanced MS Word features (i.e., tables and formatting features).  Ability and willingness to learn new computer software applications as necessary.  
  • Ability to work as part of a team and support other team members.
  • Ability to travel (on average 1-2 times a year), both in support of job responsibilities and for professional development.

Desired Qualifications:

  • Background in science or health.
  • Experience with document or committee management.
  • Demonstrated experience in managing and organizing multiple projects with minimal supervision.
  • Knowledge of curriculum development and continuing medical education.
  • Proofreading and copyediting experience. 
  • Experience conducting literature searches in medical databases.
  • Familiarity with reference management software.