PUMA BIO TECHNOLOGY

Position Description

Sr. Administrative Assistant (Commercial Team)
Location Los Angeles
Department Administrative
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Puma Biotechnology Inc. does not accept unsolicited resumes or candidates from outside staffing agencies or recruiters. 

The Sr. Administrative Assistant provides personal and administrative support to Commercial Team, as well as, departmental activities to ensure municipal services are provided in an effective and efficient manner.

Major Duties/Responsibilities

  • General administrative responsibilities
  • Prepare and edit correspondence, communications, and presentations and other documents
  • File and retrieve documents and reference materials
  • Coordinates executive schedules, appointments and travel arrangements; completes expense reports and processes invoices; ensures that correct account codes are used
  • Assist in logistics for internal and external collaboration projects, workshops, and forums, including preparing agenda and minutes, printing and distributing material, tracking action items, and checking on the follow-up and closure of actions
  • Proofreads and edits material for grammatical and factual accuracy to ensure that final documents are accurate before distribution is made.
  • Answer and manage incoming calls
  • Co-ordinate project based work with other assistants
  • Review operating practices and implement improvements where necessary
  • Rotation of duties for office reception desk, kitchen tidying, and other shared office requirements (such as supply ordering, mail distribution, etc)
  • Communicate with C-suite external clients scheduling meetings and calendar experiences
  • Coordination of purchase orders and receipt activities
  • Administrative support to the Chief Commercial Officer, and others, as assigned
  • Assists with special projects as assigned.
  • Serves as a back-up to other administrative staff when needed.
  • Other duties as assigned

Skills & Abilities

  • Proficient in Microsoft Office Suites
  • Knowledgeable of electronic calendar (Outlook required)
  • Strong communications and time management skills
  • Ability to multi-task, prioritize daily workload and achieve deadlines
  • Work cross-functionally to support all operational functions
  • Management projects that are critical to senior level executive teams
  • Trained in use of EDMS
  • Demonstrates proficiency with Domestic and International travel; Concur experience preferred
  • Ability to manage and process reports; maintaining financial efficiencies and reducing costs
  • Ability to discreetly handle confidential information
  • Under limited supervision, must have the ability to proactively identify and resolve potential problems and issues and keep up in a fast paced environment
  • Ability to work autonomously, efficiently, be solutions-oriented, flexible, proactive, and anticipate needs is required to take ownership of work and excel in a team environment

 

Physical Demands

The physical demands described are representative of those that must be met by an employee to successfully perform the primary functions of this position.

 

The physical demands of the office are normally association with extended amounts of time sitting and using office equipment, including a computer, keyboard and mouse, which can cause muscle strain. While performing the duties of this job, the employee is frequently required to stand, walk and sit. Periodic light lifting of supplies and materials may apply. Work is performed in an office environment.

 

 

Education & Professional Experience

  • Bachelor’s degree or equivalent experiences required
  • Minimum of 3-5 years as senior administrative or executive level support working in a corporate environment; biotechnology/life science experience preferred
  • Strong accuracy and attention to detail
  • Excellent verbal and written communication skills
  • Professional attitude and demeanor
  • Ability to organize and prioritize multiple tasks
  • Proficiency in MS Office Suites, Word, Excel, PowerPoint, and Outlook

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Equal Opportunity Employer
 

Puma Biotechnology Inc is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, ethnicity, age, disability, veteran status, marital status, or any other characteristic protected by law.

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