Position: Functional Analyst (Procurement)
Report To: PM and Customer
Clearance Type: Active Top Secret/SCI
Work Location: Wright-Patterson AFB, Ohio
Start Date: Accepting Applications
Job Description: Advantage SCI is accepting applications for a Functional Analyst (Procurement). This individual will be responsible for providing administrative and functional support services to a government contracting office operating in a secure environment.
Summary of Duties include, but are not limited to:
• The Procurement Specialist shall have extensive knowledge of analytical techniques, experience in gathering and analyzing data to solve complex problems and/or produce finished reports.
• Research and verify appropriate actions or interpret issues that impact organizational functions.
• Apply principles and concepts to resolve organizational problems and issues.
• Advises on policy and procedural matters to ensure compliance with pertinent directive and public law, and provides advice and assistance to government management regarding functions to meet current and long-range program goals and objectives.
• Possess the ability to establish effective professional working relationships with coworkers and customers, contributing to a cooperative work environment and successful accomplishment of the mission.
• Provide financial and other functional services to support task analysis in a secure environment.
• Conduct Obligation Document Listing (ODL) analysis and reconciliation, classified financial system retrieval/analysis/reporting and financial billing analysis and reporting.
• Analyze contract costs and schedule performance, conduct Earned Value Management (EVM) analysis and assist with Integrated Baseline Reviews (IBR) on selected orders/contracts.
• Assist program and financial managers in allocation, obligation and expenditure forecasts.
• Assist with analyzing and maintaining compliance with functional Self Inspection Program (SIP).
• Perform comprehensive financial policy research, analyze current or proposed financial processes, and provide comprehensive reports to financial managers and program managers.
• Document analysis using government provided standard desktop configuration software.
• Prepare and present findings, to support the analysis, to Program and Financial Management leadership, addressing technical and financial cost/benefits. The contractor may be required to formally present findings and analysis to government and/or contractor representatives.
• Maintain expert knowledge of government financial regulations, including those specifically related to classified procedures and policies, and work with minimal supervision across all functional areas.
• Assist the primary Resource Advisors with various budget and accounting tasks to include the following related functions: assist with cost estimates, prepare budget development and track budget execution; track incoming vendor invoices; prepare vendor invoices for review and certification by Government personnel.
• Analyze financial data, identify and resolve discrepancies between source documents within classified and unclassified financial systems and other secure electronic records. Assemble information for follow up with contractor or assisting agency on financial errors and dormant obligations.
• The contractor shall perform these tasks by ensuring appropriate analytical techniques, gathering data from diverse sources, including specialized Chief Financial Officer compliant systems, resulting in comprehensive, classified financial and budget reports.
• Perform financial and security tasks as required.
• Assist program management with the assembly, presentation and transmission of information from various functional networks and database applications in a secure environment.
• Assist in developing a process to transition highly classified contracts, and catalog the status of all contract files.
• Assist in researching and analyzing compliance with contract law and guidance.
• Establish effective communications with indoctrinated FM, Defense Contract Management Agency (DCMA), Defense Contract Audit Agency (DCAA) and contractors, to research and assess methods to transition tasks.
• Analyze un-liquidated obligations (ULO) status and verify the ULO status of each contract; resolve any issues associated with ULO funds to assure accelerated removal from the contract for USAF usage.
• Assist with the refinement of the process to annually reconcile contract financial data with the respective contractor and to identify and resolve discrepancies.
• Maintain contract status logs.
• Define and recommend strategic development and process improvements of classified contract modification and transition procedures.
• Develop management and training briefs related to status of contracts and preparation of files for archiving.
• Draft, review, provide and file reports or products for government review/approval, (i.e. DD Form 250Z, DD Form 1594).
• Interface with organization contractor representatives to receive, review, and file patent applications.
• Assist in the review of the application to ensure completion of the proper forms and drawings, application of Copyright protections, in the proper format, and amount required by local and patent office guidance.
• Coordinate subject matter expert, legal and contracting review, then track submission of documentation to the U.S. Patent Office.
• Track submission through return for additional information or approval/denial.
• Review all contract folders at or near the completion of technical performance to confirm the receipt of contract & funding deliverables, as well as voucher and fee payment documentation in accordance with FAR, DFARs and any other applicable procurement regulations.
• Work with the Program Office and Contracting Officer as well as other appropriate government organizations and industry in the final disposition of residual/excess government property and retention of any classified work documentation.
• Coordinate with the Contracting Officer, DCAA, DCMA, Program Office and other contractors in the pursuit of settlement, final price determination, and closeout of physically completed contracts, and the removal of excess/cancelling year funding.
• Assist with the identification of government contract documentation of closed contracts for archiving.
• Prepare, but not award or approve, any and all necessary contract modification documentation utilizing approved automated contract writing systems (i.e. CONWRITE), and also prepare contract files in accordance with approved acquisition policies and procedures required to allow for closeout of completed contracts.
• Ensure proper identification, collection, marking and accountability of documentation identified for retention in archives.
• Complete accountability and archival transmission documentation and receipts for material transferred to archives.
• Follow federal and local archivist guidance for the storage, shipping, receipt and recall of material identified for archive.
• Obtain, maintain, and disseminate required contract material for use by DCMA, DCAA, Air Force Audit Agency (AFAA), along with other Defense and Air Force Agencies.
• Work with any appropriate organization to receive, coordinate, and resolve requests concerning the disposition of contractor and/or government furnished property.
• Other duties as assigned.
• Must currently possess an active Top Secret/SCI security clearance
• Associates Degree or equivalent; 6+ years of experience supporting government contracting or procurement; experience working with Special Access Program contracts.
• Must have a valid certification of completion in PII and Cyber Awareness Challenge from Information Assurance Support Environment (Only valid within 30 days of hire). To obtain the certification, visit http://iase.disa.mil/eta/.
• Able to sit and work at a computer keyboard for extended periods of time
• Able to stoop, kneel, bend at the waist and reach on a daily basis
• Able to lift up to 35 pounds occasionally
• Noise Level- Low to moderate
Advantage SCI, LLC is an Equal Opportunity Employer
EXECUTIVE ORDER 11246 Prohibits discrimination against any employee or applicant on the basis of race, sex, color, religion, or national origin and requires affirmative action to ensure that applicants are employed, and employees treated, without regard to race, sex, color, genetic information, religion, or national origin. (Enforcement Agency: U.S. Department of Labor, Office of Federal Contract Compliance Programs)