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DAI is an international development company. For more than 45 years, we have worked on the frontlines of international development, tackling fundamental social and economic development problems caused by inefficient markets, ineffective governance, and instability. Currently, DAI is delivering results that matter in some 80 countries. Our development solutions turn ideas into impact by bringing together fresh combinations of expertise and innovation across multiple disciplines. Our clients include international development agencies, international lending institutions, private corporations and philanthropies, and national governments.

Grants Officer

Location: Asia
Location: Malaysia
Job Code: 4329


Background: DAI is an international consulting firm headquartered in the United States with a branch office recently opened in Malaysia. DAI is accepting applications from candidates for positions on the U.S. Embassy’s Office of Transitions Initiatives (OTI)-funded Malaysia Reform Initiative (MARI) project. The MARI project works closely with the Government of Malaysia and civil society counterparts toward three objectives:

  • Support the Government’s implementation of priority reforms;
  • Facilitate civic engagement in the reform process;
  • Develop and strengthen media freedom.

DAI provides a competitive remuneration package including comprehensive staff benefits. We seek energetic, idealistic and ambitious Malaysians to join our team, willing to work at the highest levels of government and civil society and wanting to support Malaysia’s reform to a more democratic, inclusive and accepting home for all its people. Come and be a part of the effort – Let’s Go!

Position: The Grants Officer will report to the Operations Manager and will work closely with the program’s Program Development Officers. The Grants Officer will provide support during the entire activity life-cycle to include: review of activity budgets during program design; financial monitoring and financial report review for cost reimbursable grant instruments; and financial reconciliation during activity close-down. 

Responsibilities: The Grants Officer will:

  • Lead pre-award responsibility determinations.
  • Develop and analyze budgets for allowability, allocability, reasonableness and consistency for proposed activities in coordination with the proposed local partners.
  • Negotiate, justify, and seek supervisor approval for salary rates for local partner personnel and independent consultant agreements.
  • Draft all grant agreements for signature by the Chief of Party or his designee and ensure that all associated documentation has been completed by the relevant parties.
  • Co-lead activity kick-off meetings with the assigned Program Development Officer.
  • Ensure that the subsequent grant agreements and associated paperwork accurately reflect approved activities. (Ensure that all grant activities are properly documented in in the grant files from the start of implementation to the grant close-down.)
  • Monitor the grant financials to ensure that grant expenditures are in accordance with the grant ceilings. Take proactive steps to ensure compliance and prepare activity modifications as required.
  • Monitor the implementation of each activity, both through site visits and regular communication with grantees.
  • Provide regular updates for staff on grant implementation.
  • Draft grant-related correspondence (letters of receipt, rejection letters, close-out letters etc.).
  • Input information into and ensure accuracy of project Activity Database and DAI management systems.
  • Other duties as assigned by the Operations Manager that are consistent with the overall focus of the assignment.


  • University degree in political science, business administration, or related field.
  • Minimum three years of professional experience in a related field.
  • Relevant experience working in media, civil society, activism or government in a related role preferred.
  • Strong computer skills (MS Office suite) required.
  • Experience with grants or small grants under contract programs preferred.
  • English language fluency required
  • Must have the legal right to work in Malaysia. 

To apply: Please email your CV with the position title specified in the subject line no later than Friday, March 15th, 2019 to CVs should be no longer than three pages, New Roman font, size 12. Only shortlisted candidates will be contacted. Candidates should demonstrate they have understood the requirements by respecting them.

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