Position Description

Personal Assistant (Ubi, Marketing/Research, Up to $3,5K)
Job Code 12488
Job Placement Location Singapore
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  • Well-established Firm, specialized in Audio Visual system solutions.



  • Provides Administrative & Secretarial support to 2 HODs.
  • Facilitates, prepares and amends reports and presentations to the required standards.
  • Liaises with respective Groups Managers and parties to consolidate bi-weekly/weekly/monthly Sales reports and to be presented to HOD.
  • Follows up with respective staff on the progression of projects and/or assignments where necessary.
  • Manages company marketing media and collaterals.
  • Follows and keeps up with the latest social media affairs relating to Company's sales products and update the HOD accordingly.
  • Supports the execution of projects, conference, activities, events and meetings.
  • Processes sensitive information and maintaining a good documentation and system.
  • Receives calls, messages and routing of correspondences on behalf of the HODs where necessary.
  • Collates and submits expenses and travel claims.
  • Takes and circulates meeting minutes as and when required by the HODs.
  • Coordinates and manages the calendar, appointments, meetings, travel itineraries and schedules of the HODs.
  • Acts as a barometer in managing external contacts, proactively understanding who they are, who the primary contact arm and keeping track of periodic communication needed for primary contacts.
  • All other ad-hoc duties as and when assigned by the HODs.


  • Minimum local Diploma in Business Administration or equivalent faculties.
  • At least 2 years of Secretarial experience.
  • Experienced in coordinating marketing activities.
  • High proficiency in Microsoft Office applications.
  • Excellent communication skills, both written and spoken (fluent and professional corporate language).
  • Able to work in a dynamic and fast-paced working environment.
  • Proactive and good time management in meeting deadlines.


Other Information:

  • Working Location: Ubi.
  • Working Hours: Monday to Friday, 9am - 6pm.

To apply, please visit www.gmprecruit.com and search for Job Reference: 12488.
To learn more about this opportunity, please contact Novita Tan at novita.adisutanto@gmprecruit.com
We regret that only shortlisted candidates will be notified.
GMP Recruitment Services (S) Pte Ltd | EA License:  09C3051 | EA Personnel:  Novita Tan | Registration No: R1220374

Contact Person: Adisutanto, Novita - Reg No:R1220374 (novita.adisutanto@gmprecruit.com)