Position Description

Business and Program Assistant - Europe & Eurasia
Location Washington DC, USA
Apply Now

SUMMARY:

The Business and Program (B&P) Assistant serves as a key member of the Europe and Eurasia Department. The B&P Assistant is responsible for providing business and program support to management and program staff during pre-award, implementation, and closeout. The B&P Assistant will work closely with program staff to assist in developing, managing, and reconciling budgets and project expenditures in support of program objectives. The B&P Assistant will also assist the Business Manager to implement and maintain effective financial management controls and ensure compliance with funder requirements and Internews’ policies and procedures.

 

Note: Application deadline of 13 April 2017.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Business Support

  • Assist in tracking monthly expenditures against project and portfolio budgets.

  • Assists management and program staff to forecast planned expenditures.

  • Reviews invoices, payment requests, advance requests, expense reimbursements and proper coding, prior to approval.

  • Assist in reviewing sub-grantee financial reports and any supporting documentation.

  • Reviews and reconciles monthly credit card statements.

  • Assist in preparing proposal budgets, budget narratives, and budget modifications.

  • Assist in investigating financial discrepancies and deficiencies.

  • Draft contracts for external consultants and services as needed.

  • Provides ad hoc financial and administrative support to management, as requested.

  • Understanding of and demonstrated commitment to upholding Internews’ Core Values.

  • Other duties as assigned.

 

Program Support

  • Assist the Europe and Eurasia team with development of project proposals.

  • Coordinate travel logistics, complete visa applications, and arrange accommodations for Internews representatives and guests as required.

  • Responsible for equipment and software pricing, procurement, insurance and shipping to field offices.

  • Provide project field staff with support such as research, correspondence and procurement.

  • Attend relevant events on behalf of the Europe and Eurasia team.

  • Other duties as assigned.

 

QUALIFICATIONS 

  • University degree.

  • Professional proficiency in spoken and written Russian.

  • One year of experience working with an international NGO is preferable.

  • Familiarity with USG rules and regulations, particularly USAID and US State Dept.

  • Excellent communications and organizational skills.

  • Intermediate expertise in Microsoft Office, particularly Excel.

  • Proven ability to set priorities and mange time effectively.

  • Proven analytical and problem-solving ability.

  • Proven ability to work both independently and as an effective team member.

  • Proven ability to prioritize and handle multiple on-going assignments.

  • US work authorization required.

 

Benefits Information:

This position is being offered and hired by Internews Network. Benefits will be consistent with Internews Network's offerings and will be reviewed during the hiring process. Additional information can be found on our About Working for Internews page.