Position Description

Program and Logistics Assistant - Global Technology Programs
Location Washington DC, USA
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SUMMARY

Internews is seeking a part time Program Assistant to provide event coordination and logistical support for global programs that promote digital safety for human rights defenders and vulnerable populations under the supervision of the Program Officer.

This is a unique entry-level role that will offer you the opportunity to develop expertise in the direct implementation of publicly-funded foreign assistance programs for human rights defenders and build your understanding of how human rights and technology intersect.  You are likely to also develop an uncanny ability to navigate time zones, understand the Fly America act, and learn incredibly useful travel hacks, as well as build an understanding of secure communication protocols to improve the safety of working with human rights defenders.

We expect this to be a roughly 20 hr/wk role, with (mostly) predictable variation based on project timelines. This role is ideal for someone with a somewhat flexible schedule, as some events will require coordination across multiple time zones. The Program Assistant will need to work closely with multiple program leads to track and anticipate event needs so as to best manage their time.

You’re an ideal candidate for this position if you have extraordinary attention to detail and organizational capacity; great written and oral communication skills; a love for keeping things moving and on track; a voracious desire to learn; and the desire to help protect human rights defenders, journalists, and marginalized people around the world.  We dress casually, laugh easily, and cheer each other on, so you also need to be ready for that.

This position can be remote or based in Washington, DC and reports to the Program Officer and Director of the portfolio.

ABOUT INTERNEWS

Internews works to ensure access to trusted, quality information that empowers people to have a voice in their future and to live healthy, secure, and rewarding lives. We envision a world where everyone can communicate freely with anyone, anywhere, and exchange the news and information they need to shape their communities and the world. Over 35 years, we have cultivated and supported partners, people, and offices in more than 90 countries. We operate in the hardest places on earth, helping build deeply local solutions that incorporate technologies appropriate to each local context. We are committed to reducing information darkness over the next five years, testing and iterating new solutions, and asking ourselves repeatedly, “What more can be done?”

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Overseeing event management for global programs, to include: hotels and meeting venue management, liaising with our travel agent for flight arrangements for participants, visa application support, meeting schedules, and tracking the logistics and budget for all of the above to support the work of human rights defenders around the world.
  • Coordinating with colleagues in field offices to collect documents and other materials, and organizing meetings, webinars, and other events across time zones with international partners and fellow colleagues  (we work in more than 70 countries, so this is a great opportunity to meet amazing folks from all over the world really fast)
  • Contribute to the writing and compiling of program reporting, including quarterly reports and other project-related reports for GTP programs.
  • Prepare invoices, wire transfer requests, expense reimbursements, and complete credit card reconciliation on a monthly basis.
  • Assist with the negotiation and implementation of personal service contracts and service contracts.
  • Communicate regularly with headquarters’ Accounting and Administration teams to ensure financial compliance.
  • Understand and demonstrate commitment to uphold Internews’ Core Values.
  • Other duties as assigned.

QUALIFICATIONS

Required

  • Excellent written and oral communication skills;
  • Proven organizational skills, with exceptional attention to detail;
  • Proven ability to multi-task and prioritize with a shifting workload; 
  • Proven ability to operate effectively in a multicultural environment;
  • Willingness to learn and adopt secure communication tools;
  • Experience with event planning and/or arranging logistics for project implementation abroad; including making complex travel arrangements;
  • Optimism, a sense of humor, and excitement at joining a supportive, skilled, multi-cultural team that is distributed across the globe;
  • Professional-level fluency in English. 

Preferred

  • 1-2 years development or non-profit experience, including field experience, OR a relevant degree;
  • Experience with financial management and familiarity with US Government rules and regulations;
  • Language skills in one of the primary Internews languages (Spanish, French, Arabic, Russian);
  • Interest in the intersection of technology and human rights;
  • Experience using secure channels for communication;
  • Experience preparing expense reports and budgets;

Hiring Process

This position is based in Washington, DC. Remote work is possible for the right candidate.  Salary is negotiable, but Internews is unable to cover relocation costs.  International travel may be required for this position, and candidates must have permission to live and work in the United States. 

Candidates should submit a resume or CV, but need not submit a cover letter.  In order to be considered for an interview, candidates must respond to a small set of specific questions in the hiring portal. We will screen candidates based on their answers to these specific questions before reviewing resumes and selecting candidates for interviews, in order to eliminate the impact of gender, race, age, nationality, ethnicity, or educational pedigree when determining our top applicants.

Diverse teams are strong teams. Our team includes a mix of genders, parents and non-parents, the self-taught, and people of multiple races, nationalities, ages, sexual orientations, and socio-economic backgrounds. We encourage candidates of all races, genders, ages, abilities, orientations, ethnicities, and national origins to apply, and welcome those with alternative backgrounds and experiences. 

 

Note: Hiring will be contingent upon finalization of funding.

Benefits Information:

This position is being offered and hired by Internews Network. Benefits will be consistent with Internews Network's offerings and will be reviewed during the hiring process. Additional information can be found on our Internews Benefits page.

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